Collections Officer

05 June 2024

05 June 2024

The Collections Officer is a crucial part of the team caring for the museum’s historic collections, making them accessible to the public, and ensuring that the highest standards of collections management are maintained.

Job Title: Collections Officer

Hours: 29 – 36.25 per week (4 – 5 days, negotiable)

Job Type: Full Time, Fixed Term (6 months with the potential for extension)

Reporting to: Head of Collections

Salary: £25,500

Purpose of the job: To carry out collections care activities, collections management processes (with a focus on cataloguing and digitisation), facilitate access to the collections (both digitally and physically) and help supervise the David MacGregor Library in the Brunel Institute.

Main Tasks

  • Provide digital and physical access to the Trust’s Designated Collection.
  • Assist the Head of Collections in maintaining excellent standards of documentation in accordance with Spectrum and ACE Accreditation standards.
  • Carry out documentation procedures relating to museum objects, including accessioning, photographing and making electronic records for new acquisitions and existing collections.
  • Upload content and maintain the online collections catalogue and image sales platform to enable image licensing for publications, as well as reproduce images for retail purposes.
  • Develop object history or other files as required.
  • Produce inventories of objects and other files as required.
  • Carry out marking and labelling of objects and library materials as required.
  • Follow agreed security processes to ensure the security of the library and object collections, including managing visitors’ physical access to the Brunel Institute.
  • Assist with the management the Integrated Pest Management System in the Brunel Institute, Dockyard Museum and Being Brunel.
  • Carry out monthly conservation cleaning of the Archive Vault and Conservation Suite.
  • Manage visitors’ safe use of the Brunel Institute to ensure both their learning and enjoyment, and the safety of the collections.
  • Supervise the open access sessions ‘Archive in Five’, creating a welcoming atmosphere for visitors.
  • Together with the other Collections Officer, oversee the Library and Collections Volunteers to ensure that work is proceeding at a pace in line with the Collections Plan and to a satisfactory standard.
  • Carry out duties in accordance with the Museums Association Code of Ethics and current legislation.
  • Any other reasonable duties as required, including regular weekend and evening work, and occasional out-of-hours responsibilities.

Please note that the postholder will be expected to work occasional Saturdays, to cover any shifts of the other Collections Officer in the team, where necessary. The main focus of this role is to assist with collections management, documentation and digitisation.

Person specification


  • Understanding of good practice and experience in documentation work and collection management procedures, including SPECTRUM
  • Experience of working with collections in a museum/heritage environment
  • Experience of using a collections management system
  • Demonstrable experience of computerised data entry and carrying out digitisation of collection items
  • IT skills in Word, PowerPoint, and Excel
  • Excellent time management skills
  • Initiative and the ability to work unsupervised, with a flexible approach
  • Ability to respond to changing priorities and competing demands
  • Commitment to continuing professional development
  • Attention to detail
  • Demonstrable experience of engaging with the public


  • Knowledge and experience of using the collections management database Axiell Collections
  • Experience of managing volunteers
  • Understanding of copyright issues for heritage institutions

How to apply

Please fill out an application form. Completed application forms to be sent to

For further information or an informal discussion about the post please contact Joanna Mathers by email at

Closing date for applications: 5pm, Thursday 27th June 2024

Interviews will be held on Monday 8th July/Tuesday 9th July

SS Great Britain is committed to diversifying our audiences and workforce. We actively encourage applications from candidates from groups under-represented in our organisation including Black, Asian and minority ethnic, Disabled people.


All full-time posts can be considered for job share